Freshfields is a global professional services firm, and they are seeking a Practice Assistant to provide high-quality administrative support to Senior Associates. The role involves managing calendars, coordinating meetings, handling travel logistics, and offering general administrative assistance.
Responsibilities
- Calendar management and meeting scheduling
- Contact management and database updates
- Meeting and event logistics and coordination
- Domestic and international travel planning and logistics
- Expense reimbursement processing
- Time recording support
- Light word processing
- Marketing and business development administrative support
- Matter management, including audit letter processes
- General administrative support and ad hoc requests
- Limited-scope project work as assigned
Skills
- This is a hybrid role requiring in office presence four days a week in Freshfields Silicon Valley or Washington, D.C. office
- Associate's degree or Bachelor's degree
- 0–3 years of administrative support experience, preferably within a legal or professional services environment
- Strong technical skills, including proficiency in Microsoft Office (Word, PowerPoint, Outlook and Excel), with the ability to learn additional systems used by the support team
- Ability to learn and implement best-practice support standards through training and coaching
- Familiarity with workflow tools, document management systems, or legal practice management platforms is helpful, but not required. Training will be provided
- Excellent interpersonal skills with the ability to build relationships with key stakeholders and work collaboratively within a team
- Ability to work well in a pressured, deadline-driven environment while maintaining professionalism
- Strong organizational skills and attention to detail
- Independent, proactive self-starter able to take ownership of assigned tasks
- Excellent written and verbal communication skills with the ability to interact at all levels
- Ability to demonstrate absolute discretion with sensitive and confidential information
- Flexible and adaptable approach with openness to change
- Strong team player able to form supportive relationships across the firm
- Willingness to broaden experience and continue developing skills
Company Overview
- Freshfields is a global firm with over 280 years’ experience of anticipating change, setting new standards and shaping the future of law. It was founded in 1985, and is headquartered in London, England, GBR, with a workforce of 5001-10000 employees. Its website is http://www.freshfields.com/en/global/.