Marketing and Communications Coordinator - New York (6 Month Temporary Role)

Responsibilities Department Support: 35% General • Maintain integrated department calendar & 360* action plan for all points of distribution • Support the creation of strategy/overview decks and presentations. • Compile & share monthly competitive report • Support special projects to ensure 360* coordination and cross-functional integration • Cross-functional partnership with various departments as needed, including Logistics, Sales, Finance, Legal, Security, Procurement, etc. • Administrative support as needed • Monthly internal & HQ reporting across all functions ​Systems & Budget • SAP vendor onboarding & set-up, Purchase Order (PO) creation/management, invoice submission and tracking, and sourcing form/bid levelling documentation to ensure process compliance and timely response/payment to vendors and partners. • Support budget management with monthly accruals & regular reporting/reconciliation to ensure accuracy and compliance with budget guidelines. Logistics • Coordinate all sample trafficking for events, press requests, photoshoots, influencer/celebrity dressing & partnerships, omnichannel road show/sample tour, etc., including: internal tracking documents and SAP system, as well as LOR process and records, guard transport, shipping, and messenger scheduling and management. • Coordinate and monitor consignments as needed • Coordinate Bi-Annual Audit of all samples and consignments Public Relations & Influencer/Celebrity: 25% • Coordinate with HQ Comms Team (Milan) and Manufacture (Switzerland) to secure samples for important press opportunities • Manage press appointments and schedule for Watches & Wonders • Distribute press releases, images, product details, event alerts, etc. as needed across media outlets, editors, mall partners, and boutique network • Maintain press & media contact list with editorial and publisher contacts • Support pitches & pr materials as needed for new releases, new store openings, executive interview opportunities • Support PR agency management, recaps, material sharing • Monitor coverage of all loaned product and upcoming placements • Monthly, quarterly and annual reporting to HQ on press coverage across print & digital with clippings and EMV • Real-Time distribution of key editorials or placements to Network • Support relationships and communication with props managers, stylists and studios to ensure maximum visibility of Panerai Offering for films, TV, red carpet, and general appearances • Maintain database of prop managers, stylists, and studios – contact and clients & up-to-date lookbook of current offerings • Maintain database of celebrity and influencer Friends of the Brand with Photo Archive Marketing / Media: 15% • Maintain Master HQ Media Database • Maintain Contact Sheet for media outlets and retail partners • Ensure accuracy and timely delivery of media assets per specs to all outlets/partners • Enter all media tracking in Bumblebee • Distribution of Newsletters and Social Media assets to media and retail partners to increase organic coverage • Overall social media support including copywriting, timeline, asset selection, etc. • Tracking of organic & paid social posts from partners • Support Newsletter process for retail partners, including copywriting, assets, and approvals Events: 15% • Support all facets of event preparation and execution as needed, including: • Creating event collateral (invitations, menus, signage) • Coordinate event-related mailings (invitations, gifts, press kits) • Managing event guest lists, RSVPs, seating charts, Run of Show, etc. • Ordering event supplies, PLV, etc. • Packing, Shipping & Tracking of Event supplies/materials • Guest check-in at events • Event set-up and breakdown • Gift bag preparation and distribution • On-site vendor management for seamless execution • Coordination of security, insurance, permits, etc. • Assist in compiling event recaps & production timelines • Maintain event closet & inventory of event supplies CRM: 10% • Support Newsletter copywriting & editing • Support Database List Pulls for Contact Occasions • Support weekly/monthly reporting on CRM metrics and KPIs • Support Client Journey Tracker • Order, ship, and track gift orders via SAP and tracking files • Manually entering data into SAP and CRM systems • Assist with client gifting initiatives & client event travel • Support 1:1 Clienteling efforts at boutique level, including application support Qualifications • Bachelor degree in marketing/communications, finance/accounting or related preferred • 2-3 years of experience demonstrating excellence in the following areas: administrative, written and verbal communication, attention to detail, organization, and the ability to multi-task • Strong systems knowledge and high level of competence in full Microsoft suite; experience with SAP and Bumblebee a plus • Experience within sample trafficking a plus • Must be able to lift up to 45 pounds • Able to work minimum 4 days per week in the NY office, and evenings/weekends as needed • Ability to work in a fast-paced environment and juggle multiple projects while maintaining quality Only candidates selected for further consideration will be contacted. At Richemont, We Craft the Future! Expected Salary Range: $28 - 32 Hourly Salary will be determined based on relevant skills and experience.