Junior Inside Sales Coordinator (Federal Defense Contractor Portfolio)

Jacobs is a company focused on solving critical problems for thriving cities and resilient environments. They are seeking a Junior Inside Sales Coordinator to support their Defense Contractor sales organization by managing proposal activities and collaborating with various teams to ensure successful outcomes. Responsibilities - Work closely with the Federal Sales account teams across our Defense Contractor portfolio - With little or no supervision, perform research, writing, editing, and proposal production and coordination of a variety of sales/business development efforts to meet internal and external deadlines - Manage multiple tasks concurrently and engage with various stakeholders/reviewers - Organize, direct, and guide proposal support team (document processors, creative services, editors, reproduction, etc.) to achieve successful, timely outcomes and high-quality deliverables - Personally participate in writing, editing, coordinating, and ensuring compliance; oversee preparation/writing of proposal sections by others - Work both collaboratively and independently, as appropriate - Exercise sound judgment to support timely decisions with the team on compliance-related issues and other issues impacting the development, production, and delivery of high quality proposals - Understand and apply Jacobs’ sales best practices, processes, and software platforms for proposal development - Schedule, participate in, take and distribute notes for calls including proposal kickoff and chartering, color team reviews, lessons-learned, etc - Coordinate geographically-dispersed proposal teams and be able to do this remotely - Follow best practices for document management, organization, and version control on proposal SharePoint sites, and apply file-sharing and close-out processes on proposals you support - Support communications and content collection with teaming partners and subcontractors - Proactively communicate issues/variances, resource needs, or other issues, seek input and support, and help develop solutions in a timely manner - Write or edit content for non-technical sections, including interviewing subject matter experts and tailoring resume and project descriptions - Direct and integrate graphic design, editing, document publishing, and reproduction staff - Contribute suggested improvements/additions to proposal development processes - Prioritize your own and others’ work to meet proposal/team deliverables - Follow enterprise health and safety policies and procedures and escalates issues - Maintain robust internal client network within the business unit and/or client account teams - Demonstrate excellent oral and written communication skills - Possess effective active listening skills - Lead communications with graphic design, document publishing, production staff, technical writer/editors, and other proposal staff - Implement company image/brand guidelines on assigned project - Possess knowledge of and ability to perform (at a basic level) support skills (including document publishing, graphic design, and reprographic standards) Skills - BS/BA in Management, Journalism, English, or a technical discipline or 5+ years of relevant proposal coordination experience in lieu of degree - 1+ years of relevant experience developing and coordinating proposals, presentations, and related sales or business development deliverables - 1+ years of experience with federal clients for A-E services, PM/CM, defense, facilities and infrastructure, manufacturing, and/or environmental proposals - Proposal experience in the engineering, architecture, defense contractor, construction, manufacturing, and/or environmental industries - Advanced English verbal, writing, editing and proofreading skills, with an eye towards sales messaging, themes, proposal aesthetics, quality, and content - Strong organizational qualities and attention to detail and quality - Proactive self-starter - Willing to travel as needed to support pursuits - Proficient in Microsoft Office suite (mandatory) - United States Citizenship - Adobe creative suite including In-Design - Experience producing graphics for proposals - Proficiency in CRM software (Salesforce preferred) - Familiarity with AI tools such as Microsoft CoPilot Benefits - Medical - Dental - Vision - Basic life insurance - 401(k) plan - The ability to purchase company stock at a discount - Deferred compensation plan - Executive Deferral Plan - Unlimited U.S. Personalized Paid Time Off (PPTO) - Seven paid holidays - Caregiver leave - Merit increases - Performance discretionary bonus - Stock Company Overview - Jacobs leads the global professional services sector delivering solutions for a more connected, sustainable world. It was founded in 1947, and is headquartered in Dallas, Texas, USA, with a workforce of 10001+ employees. Its website is http://www.jacobs.com.