Senior Project Manager

Role Summary: We're looking for a proactive and systems-minded Project Manager/Senior Project Manager who acts as the glue between teams and tasks—someone who can bring structure, accountability, and momentum to a creative, sometimes chaotic environment. Reporting directly to one of the founders, you’ll play a central role in operationalizing workflows, owning Monday.com project spaces, and supporting internal initiatives. This is not a traditional "checklist PM" role. You’ll be expected to build, implement, and maintain systems, manage deliverables across teams, and proactively problem-solve. If you love creating order out of complexity, working with a values-driven and jokey team, and being both the conductor and backstage operator, we want to hear from you. Key Responsibilities: 1. Workflow & Systems Management Own and manage project boards, workflows and automation within Monday.com Build, document, and train the team on new systems, dashboards, and procedures within Monday.com Track deliverables, deadlines, and team accountability on implementation and uses of operational systems Help build and maintain Standard Operating Procedures (SOPs) Monitor systems usage and retrain/remind teams when tools are underutilized 2. Financial & Admin Support Oversee basic financial tracking systems Draft invoices for contractors and clients Taking on some internal culture work, such as organizing monthly staff happy hours as well as monthly process trainings Manage contracts through Monday.com lifecycle forms and check-ins Ad hoc operational support that arises for the C-Suite such as: PTO bank Setting up an invoice automations between Monday and Xero Setting up company swag Build a document that c-suite updates monthly that shows quickly who is staffed on what accounts Building a database that we can fill in with people's skillsets, build password security dashboard, etc 3. Project Oversight & Execution Monitor all operations-based active projects and tasks—serve as the central reference point across teams Ensure deliverables are completed on time, and risks are escalated early Provide weekly updates and maintain visibility across project lifecycles 4. Special Projects & Strategic Initiatives Conduct research for new initiatives (e.g., affiliate platforms, vendor partnerships) Lead implementation of operational updates across the org (e.g., ads workflow rollout) Identify process gaps and take initiative to close them—before being asked Must-Haves: Experience in operations, project management, or program coordination Attention to detail Highly analytical Self-learner Strong fluency with project management platforms (Asana, Monday.com, ClickUp, Airtable, etc.) Ability to create automations, link boards, and standardize processes Demonstrated ability to build and implement workflows, not just maintain them Excellent communication and follow-through skills—written and verbal Experience managing or coordinating across cross-functional teams Comfortable being “friendly assertive” and giving/reminding others on tasks, even with people who are more senior at the company High level of self-direction and the ability to push initiatives independently Experience working in a fast-paced startup or, creative agency, or nonprofit environment Nice-to-Haves: Comfort building and maintaining internal as well as client-facing project structures (CRM, onboarding workflows, deliverable tracking) Ability to draft basic documentation, SOPs, and internal training materials Familiarity with contract management and invoice creation workflows Background or exposure to values-driven or diverse workplaces Cultural & Personality Fit: Friendly and collaborative but not afraid to push back when needed Detail-oriented but able to see the big picture Able to balance proactivity alongside reactivity, both responding to needs as they arise while building out new processes Comfortable in a diverse, jokey, but serious about their work team culture Receptive to feedback and comfortable giving it in a constructive way Excited by the idea of bringing order to chaos and growing with a mission-oriented team Excited to help build this role with the COO About the company Oceans hires incredible operational talent and matches them with world-class startups around the globe.