Finance Administrator

MountainTrue is a non-profit organization dedicated to championing resilient forests, clean waters, and healthy communities in the mountain region of Western North Carolina and North Georgia. They are seeking a detail-oriented Finance Administrator to support financial operations, focusing on accounts payable, accounts receivable, and grant financial reporting while ensuring accurate processing of financial transactions and maintaining strong internal controls. Responsibilities - Process vendor invoices, staff reimbursements, and credit card transactions in accordance with organizational policies - Verify coding, approvals, and supporting documentation prior to entry - Maintain organized digital records, including vendor files and documentation, for audit readiness - Ensure timely and accurate payment processing and respond to vendor inquiries as needed - Prepare and issue annual 1099s - Record and deposit incoming payments, including donations and earned revenue, across multiple programs - Prepare and issue invoices as needed; monitor aging reports and follow up on outstanding balances - Coordinate with Development and program staff to ensure accurate revenue coding and documentation - Prepare and submit semiannual sales tax reimbursement requests across multiple counties - Remit quarterly sales tax payments related to merchandise sales - Track grant expenditures and revenue across multiple funding sources - Prepare periodic financial reports for funders in collaboration with Finance and program teams - Maintain organized grant and fiscal sponsor documentation, including budgets, award letters, and reporting schedules - Support audit and compliance requests related to grant activity - Prepare and submit monthly NC DEQ reimbursement packets in compliance with state requirements - Manage digital invoice workflows, ensuring all documentation is complete, accurate, and audit-ready - Track expenditures against approved grant budgets and maintain current reporting schedules - Coordinate with program staff to obtain required documentation and resolve coding or eligibility questions - Submit required reports through state systems and maintain organized records of all submissions - Support month-end close processes, including reconciliations, journal entries, and documentation - Maintain organized and up-to-date digital filing systems for all financial records - Assist with annual audit preparation and other compliance-related activities - Provide administrative and operational support to the Finance Director as needed - Provide general administrative support as needed across the organization, which may include supply management - Assist with coordination of meetings and internal logistics Skills - Experience in accounting, bookkeeping, or nonprofit finance - Proficiency in accounts payable and accounts receivable processes - Detail-oriented and organized - Ability to maintain strong internal controls - Experience in processing vendor invoices, staff reimbursements, and credit card transactions - Ability to verify coding, approvals, and supporting documentation prior to entry - Experience in maintaining organized digital records for audit readiness - Ability to ensure timely and accurate payment processing and respond to vendor inquiries - Experience in recording and depositing incoming payments - Ability to prepare and issue invoices and monitor aging reports - Experience in tracking grant expenditures and revenue - Ability to prepare periodic financial reports for funders - Experience in maintaining organized grant and fiscal sponsor documentation - Ability to support audit and compliance requests related to grant activity - Experience in preparing and submitting monthly reimbursement packets - Ability to manage digital invoice workflows - Experience in supporting month-end close processes, including reconciliations and journal entries - Ability to maintain organized and up-to-date digital filing systems - Experience in assisting with annual audit preparation - Ability to provide administrative and operational support to the Finance Director - Ability to provide general administrative support across the organization - Ability to assist with coordination of meetings and internal logistics - Ability to follow safety protocols and procedures - Ability to report occupational injuries, illnesses, or near misses immediately - Ability to participate in required safety training and accident investigations - Ability to identify and report unsafe conditions Benefits - 20 vacation days per year - 12 holidays - Sick leave - A paid 2-month sabbatical after five years - Health, dental and vision insurances - A simple IRA with an employer contribution of up to 3% Company Overview - MountainTrue is an environmental and conservation organization that restores and protects water for ecosystem and recreational resources. It was founded in 2015, and is headquartered in Asheville, North Carolina, USA, with a workforce of 11-50 employees. Its website is https://mountaintrue.org.