We are offering a contract to hire employment opportunity for a Sr. Executive Assistant in PERRYSBURG, Ohio. The chosen candidate will provide high-level executive support, encompassing administrative tasks, document management, business development, and contract administration. This role operates within the Financial Services industry and requires adeptness in various software including ADP … Financial Services, Cisco Webex Meetings, Concur, CRM, and Kronos Timekeeping System.
Responsibilities:
? Utilize project management, time management, and organizational strategies to ensure efficient completion of tasks
? Collaborate with COO to keep them informed of upcoming commitments and responsibilities, anticipating needs and offering solutions to conflicts
? Manage and complete assigned projects, tracking and following up on internal staff assignments, and verifying the accuracy of completed work
? Manage and prioritize a dynamic calendar of appointments, client meetings, and events, acting as a gatekeeper, screening calls and requests
? Organize, facilitate, and create minutes for meetings and video calls
? Prepare COO for meetings and business travel, including arranging detailed travel plans and itineraries
? Draft letters, client correspondence, documents, and respond to communications on behalf of the COO as directed
? Assist with preparing materials for customer presentations and conferences
? Submit COO expense reports
? Assist in promoting business development in coordination with the Marketing department
? Continuously seek improvements in work processes and contribute to a culture of innovation and collaboration? Proven experience as a Senior Executive Assistant or in a similar role
? Proficiency in using ADP – Financial Services
? Experience with Cisco Webex Meetings for managing virtual meetings
? Familiarity with the Concur expense management system
? Extensive knowledge of CRM software for managing client relationships
? Ability to use the Kronos Timekeeping System effectively
? Proficiency in using the About Time software for project management
? Excellent calendar management skills to schedule meetings and appointments
? Strong communication skills for internal and external correspondence
? Experience in managing conference calls effectively
? Capable of handling correspondence professionally and timely
