Posted: Feb 7, 2026
About the position The Executive Assistant provides comprehensive administrative, clerical, and organizational support to a Managing Director at American Airlines. This role is pivotal in ensuring the smooth operation of the executive's office, managing schedules, travel arrangements, and communication with various stakeholders. The position requires a high level of confidentiality, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment. Responsibilities Provide administrative, clerical, and organizational support for a Managing Director. , Protect the integrity of confidential information in all matters. , Prioritize conflicting departmental needs and requests. , Manage heavy calendar scheduling and planning. , Plan domestic and international flights, hotel accommodations, transportation, and create itineraries. , Respond to customer requests and complaints within limits of authority. , Interact with corporate clients and community business leaders. , Compose correspondence, prepare presentations, reports, and other ad-hoc assignments. , Manage time and attendance for the team, expense reports, invoices, and supply ordering. , Review, screen, and prioritize mail, email, and telephone calls. , Plan and prepare meetings and events, including logistics, budget, agendas, training material, presentations, and catering. , Work closely with the VP Executive Assistant. Requirements High School Diploma. , 2+ years' work experience in a prior administrative role. , Working knowledge of MS Office including Word, Excel, PowerPoint, and Outlook. , Willingness to learn new skills as needed to perform job functions. , Ability to prioritize work, be detail-oriented, and meet deadlines. , Ability to perform in a fast-paced environment and manage multiple tasks simultaneously. , Known for emotional intelligence and positive energy. , Skilled in analytics and problem solving. , Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, and NRTA tools. Nice-to-haves Benefits Travel perks for employees and their families to explore 365 destinations. , Health benefits including dental, prescription, and vision coverage from day one. , Access to wellness programs for personal development. , 401(k) program available upon hire with potential employer contributions after one year. , Employee Assistance Program, pet insurance, and discounts on hotels, cars, and cruises. Apply Job!