Administrative Coordinator

American University is a student-centered research institution located in Washington, DC, with a reputation for creating meaningful change in the world. The Administrative Coordinator will provide administrative support to the Deputy Provost & Dean of Faculty, managing calendars, coordinating events, and handling communications and expense processing. Responsibilities - Manage calendar event scheduling, rescheduling, and all necessary administrative tasks involved in meetings and appointments as requested by the supervisor - Serve as greeter for in-person visitors and telephone calls for the Office of the Provost and for the Deputy Provost & Dean of Faculty, ensuring team members are notified of visitors for meetings and that phone calls are routed to the appropriate party - Support the Office of the Provost and the Deputy Provost & Dean of Faculty in special events or programs - Assist the Manager, Faculty Affairs in the processing of faculty actions and tracking of materials - Draft and edit communications for review/editing by the Deputy Provost & Dean of Faculty - Monitor the Dean of Faculty general email and forward emails that require additional attention - Track files for the office, including ensuring file completion, orderly/organized filing, archiving, signature verification, and other associated tasks - Receive and process experience reimbursements from the Provost Office, liaising with other offices to transmit expense requests - Track the status of reimbursements - Light work may be requested by the Provost or Vice Provost for Academic Administration Skills - Bachelor's degree or equivalent - 1 - 3 years of relevant experience - Must have strong computer skills including MS Word, Excel, Power Point, and Outlook, or the ability to learn - Must be able to schedule and manage video conferencing tools such as Zoom and MS Teams, or the ability to learn - Excellent oral and written communication skills - Ability to set priorities and anticipate the changing needs of the office - Must have the ability to multitask, show strong initiatives and work well under pressure - Excellent problem solving and interpersonal skills, a professional demeanor and dress code are required - Must be punctual, reliable and detail oriented - Incumbent must be able to function independently with minimal supervision - Bachelor's degree - 3 - 5 years of relevant experience Benefits - AU offers a competitive benefits package. Company Overview - American University's historic academic strengths are rooted in social responsibility and our dedication to cultural and intellectual diversity. It was founded in 1893, and is headquartered in Washington, DC, US, with a workforce of 1001-5000 employees. Its website is http://american.edu.