About the job Administrative Assistant – Online Support (Remote)
The Administrative Assistant will assist with general administrative duties and day to day office operations. There will be a range of key responsibilities so this is a great role for those who are flexible, have a can-do attitude, and who thrive in a fast-paced environment
Responsibilities:
? Greet and direct visitors
? Coordinate use of conference rooms; assist in set-up and clean-up of conference rooms for management and/or client meetings including coordination, selection and ordering of food
? Provide administrative support to the Principal and others as requested to include:
? Requesting information from clients such as census information
? Creating and updating client checklists
? Update CRM with policies, renewal dates, participants, premium, projections and documents
? Request and follow-up on signatures from client for renewal when necessary
? Create termination client vendor letters and follow through to make sure they are returned with signature and forwarded to the appropriate carrier(s)
? Print and binding of client presentations as needed
? Pulling reports from carrier websites as needed
? Assist with set up of seminars (on and off site) and day of tasks as needed
? Provide office management duties to include but not limited to:
? Assist in review of service contracts on equipment from vendors
? Assist in maintaining all office equipment to include copiers, shredders, postage machine, etc. Be sure all equipment is kept in working order and coordinate with vendors if issues occur
? Assist staff in training of equipment when needed
? Assist in research, negotiating and price and purchase of office furniture and supplies
? Get and distribute mail on a daily basis. Send checks to corporate office.
? Order and maintain office supplies (paper, toner, kitchen supplies)
? Other projects as assigned by management.
Requirements:
? Excellent verbal and written communication skills
? Good interpersonal and customer service skills
? Exceptional organization skills
? Must be a team player
? Ability to work independently
? Must be able to manage multiple priorities
? Able to maintain confidentiality
Experience:
? Excellent verbal and written communication skills
? Good interpersonal and customer service skills
? Exceptional organization skills
? Must be a team player
? Ability to work independently
? Must be able to manage multiple priorities
? Able to maintain confidentiality
